The Simple Tool that Simplifies Account, Time and Territory Management

Posted by Dave Kurlan on Thu, Jan 12, 2017 @ 08:01 AM

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Image Copyright 123RF

I've written a lot about scorecards in the past 12 months while Kurlan & Associates created scorecards for more than a dozen companies in December alone.  Companies that are using our scorecards are reporting significantly higher win rates, better use of resources, and much less time spent chasing deals and accounts that they simply can't win. Until now, I have talked only about sales process scorecards used to further qualify opportunities and predict the chances of winning the business.

There are additional uses for scorecards:
  • Marketing - to score a lead.
  • Recruiting - to score a candidate.
  • Account/Territory management - to score accounts so that you can objectively determine the accounts on which your salespeope and/or account managers should be spending most of their time.

In the table below, you can see a generic Kurlan scorecard for time/territory management as well as account management.  You can modify the weighting for the 9 criteria based on how important each one is to you and your business. Just make sure that the totals equal 100.  

account-territory-mgmt.jpgAfter you have prioritized each category and assigned points, score each account in the territory.  Salespeople and/or account managers should invest their time in direct proportion to the scores for each account.  You can hire an additional salesperson to work on the accounts that aren't as important, but still need to be touched on a regular basis in order for growth to occur while at the same time assuring retention.

What other criteria can you include in your account/territory management scorecard?

  • % of products or SKUs 
  • Years a customer
  • Loyalty
  • Referral source
  • Quality of the Relationship with the Account Manager
  • Distance to Travel
  • % of Their Total Business

Here are some of the other articles I've written on scorecards as a part of the sales process.

Topics: Dave Kurlan, account management, time management, scorecard, territory management

Top 10 Tips to Help You Sell More And Get More Done Than Anyone Else This Year Part 1

Posted by Dave Kurlan on Tue, Jan 03, 2017 @ 09:01 AM

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We attended the organizational kick-off meeting for the team with whom our 14-year old son will be playing travel baseball this year.  The organization is run by former MLB pitcher Brian Rose and one of the memorable things he said at this meeting was, "There will always be someone working harder than you."  He said, "If you take a day off, someone else will be still be working" and, "If you want to be the best you have to work harder than everyone else."   Mark Cuban said, "Work like there is someone working 24 hours a day to take it away from you."

I've always outworked everyone in my own companies so both of these quotes resonated with me. At the same time, hard work alone isn't enough.  You must also be smart and efficient about what you work hard on.  For the first article of 2017, I thought it would be helpful if I shared how I get more done than anyone else I know.

Like many CEO's of small companies, I wear many hats.  As the CEO of Kurlan & Associates & Associates, a global sales consulting firm, I run the business, produce revenue, handle accounting, meet with the leadership team, have some personal clients, conduct some of the training, and do some keynote speaking.  As the CEO of Objective Management Group (OMG), the leading provider of sales force evaluations and sales candidate assessments, I am the chief innovator for product development, select firms that will represent OMG outside of the Americas, coach OMG's partners, meet with my leadership team, and do some keynote speaking.  Running two companies isn't a 16-hour a day load, but 12-hour days are common.  So how do I get it all done?  Here are my top 10 keys to outworking everyone:

  1. Say no.  One of the important things I picked up from business guru and Gazelle's CEO, Verne Harnish, is that you must identify 3 things that you won't do anymore.  I carry that theme forward on a daily basis and as opportunities, events, projects and tasks are presented to me I say no to those things that don't support either the business goals, core offerings, or personal goals and values. 

  2. Calendar.  A functional calendar allows me to visually see my day, week and month.  I manage the calendar myself and don't let assistants anywhere near it.  Not only that, but entries are color-coded so that I can quickly and easily determine whether I am maintaining a balance between the two companies, between sales and delivery, and between work and family.  This is very important: I block out time, in advance, for getting work completed in between calls, appointments and meetings.  In addition to the color coding, my calendar is synced between my iPhone, iPad, Macbook Pro and iMac computers.  I use Google's Calendar syncing as the engine and on my mobile devices I have the Readdle app, and on my computers I use CalendarPro for Google.  

    calendar-2.jpg
  3. Automation.  I save time and aggravation by using an online scheduling tool.  Instead of going back and forth with someone to identify a time that we can meet or talk, I provide them with a link to my calendar.  I write in an email, "Would you mind using this link to my calendar to find and schedule a mutually convenient time for us to talk/meet?"  I embed a link to the scheduling tool which, in this case, is an app called ScheduleOnce.  You have no idea how easy this is, how much time it saves, and the thanks I get for making it so easy.

  4. Lists.  I believe that my mind is sharper than it's ever been.  Sharp doesn't necessarily mean that I can remember everything I need to do each day, week and month, and you can't arbitrarily decide which things to write down and which things to remember.  So I have a no exception policy where everything I need to do is committed to a list.  As with the calendar, I use a list that syncs between my computers and mobile devices and my choice is the Wunderlist app.  I use Wunderlist because it has folders, an unlimited number of lists that can be included in each folder, and each list accomodates a sub list, notes and attachments.   I also utilize the due date and reminder options and sort the items in my lists by due date. I would be lost without Wunderlist.  

    List.jpg
  5. Auto Responder.  I turn on my email's auto responder whenever I will be unable to respond to emails for 6 business hours or more.  I don't want to appear unresponsive and my message tells people who they can contact in my absence and when they can expect to hear back from me.  I don't have to apologize when I finally do respond and that saves unnecessary typing as well.

  6. Rituals. In order to be productive, I know that I must wake up at the same time each morning.  My default is 5:30 AM, which gives me an hour to respond to emails that came in overnight.  I usually have a number of emails from OMG's overseas partners, as well as CEO's who choose to work late rather than start early.  Most of my articles are written during this one-hour window in the morning as well.

  7. Anti-Meeting.  Most meetings are time wasters so I don't schedule many.  I have two 10-minute morning huddle calls, one for the leadership teams of each company, at 8:15 AM and 8:30 AM and most of what needs to be communicated in either direction is accomplished during that time.  I have a weekly product development meeting for OMG, a weekly sales/client projects meeting for Kurlan, and monthly and quarterly leadership meetings for OMG.  Less is more.

  8. Anti-Travel.  Some travel is unavoidable but most of what I do can be done by phone, video conference, file share, internet based collaboration and more.  Everyone is busy, travel wastes enormous amounts of time and money and it takes you away from family.  Travel is a last option, not a first option.

  9. Email.  To limit incoming email that requires responding, there are a few things that help a lot.  First, unsubscribe to everything that creates noise.  Spam is impossible to unsubscribe from but if that's the only stuff in your junk folders you can do a quick review and mass delete each day.  In order to do that, it's crucial that you first add senders that you want/need to hear from, but that might end up in your junk/spam folders, to your safe sender list.  With that accomplished, you should utilize the Rules function of your email to automatically move emails that you receive every day, like newsletters, to a newsletter or subscription folder.  I also have folders called "Waiting" and "Action."  When I am waiting for a response from someone, I blind copy myself and move it to the waiting folder, and when someone is waiting for me to do something that email gets moved to the action folder and added to a list.  I never save emails in my inbox.  Instead, there are folders for every client and partner, for marketing, accounting, tools, subscriptions, etc., and emails that need to be saved are moved to the appropriate folder.  Having thousands of emails in your inbox is not efficient!

  10. Family.  Nights and weekends are for family.  Family dinners and watching our son's baseball and basketball games are my number 1 evening priority - not work.  If I am behind, I may take an hour or two to catch up at night, but not until after we have spent quality time together at dinner.

I have 10 more tips on getting more done here.

Do you have any tips that contribute to getting more done than anyone else?  Add them to the comments below!

Topics: Dave Kurlan, time management, sales effectiveness, sales efficiency, working harder

Why Salespeople Need to Negotiate and 10 Other Timely Sales Lessons

Posted by Dave Kurlan on Thu, May 05, 2016 @ 12:05 PM

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Regular readers know that I have written more than 1,400 articles to help them better Understand the Sales Force.  Some of the articles won awards.  A few were stinkers.  I intended for all of them to be very helpful and I believe they are.  Over the years, some of my favorite articles were completely overlooked, getting relatively few reads compared with the most popular articles that were viewed by tens of thousands of people.

Today I wrote an article for LinkedIn that not only explains Donald Trump's rise to presumptive GOP nominee, but identifies ten, great selling lessons associated with his rise.  It doesn't matter whether you love, hate or are neutral to Trump, I invite you to read my observations and lessons and contribute to the conversation.  You can read the Trump article here.

Speaking of lessons, when salespeople miss key milestones in the sales process – and they are often missed – it leads to proposals and/or quotes that rely on guesswork instead of facts, assumptions instead of agreements, and hope instead of acceptance. When salespeople send proposals to their prospects, they hope the proposal will do the selling for them, but it causes one of four things to happen instead. An article I wrote that appears today on the Selling Power Blog identifies those missed milestones and the four things that happen instead.  You can read the Selling Power article here.  

 

Topics: Dave Kurlan, sales process, sales lessons, time management, negotiating, sales groups on linkedin, Donald Trump, sellingpower, sales milestones

Time and Territory Management for Salespeople

Posted by Dave Kurlan on Tue, Oct 04, 2011 @ 06:10 AM

time territoryAside from requests for Motivational training, Time and Territory management training is one of the most inappropriate requests I receive each week. And I've been getting requests like that for more than 25 years!

Time and Territory management is what sales managers and VP's ask for when they:

  • don't know what to ask for, 
  • don't know how to identify the real problem,
  • don't know how to fix the real problem,
  • are fearful of being exposed or shown up, 
  • feel threatened, 
  • are not tough enough to demand resources from management, 
  • are not strong enough to get their salespeople focused on key selling activities.

I could teach territory management in 5 minutes.  It comes down to 5 things:

  • knowing which customers/clients/opportunities of a certain target, vertical, or niche are in the territory
  • scheduling days, weeks and time in the territory by the geography of the territory
  • forecasting where the business will come from within the territory to meet plan
  • making the best use of time with opportunities/accounts that are mostly likely to produce revenue
  • leveraging the best accounts in the territory
Time management is even simpler and  I could teach that in 5 minutes too.  It comes down to these 6 things:
  • scheduling - in the calendar - time to hunt/prospect for new business each day
  • scheduling meetings and calls AROUND the hunting time 
  • assuring that meetings in specific geographies are combined on the same day(s)
  • prioritizing tasks as A's (must be done today), B's (should be done today) and C's (could be done another day).
  • Remaining faithful, disciplined, focused and consistent to the calendar/plan and task list
  • Identifying tasks (like CRM entry, call reports, etc.) that get procrastinated (left off, put-off, forgotten, incomplete) and scheduling time for them in the calendar.
So what should Sales VP's and sales managers be asking for instead?
  • Sales Force Evaluation - this identifies all of the specific issues that need to be addressed.  No guess work, just everything one needs to know about their systems, processes, strategies, people, selection, pipeline, growth potential, training requirements, reasons for under-performance, effectiveness and more.
  • Sales Management Development - sales coaching, sales motivation, sales selection, sales accountability, pipeline management, mentoring, sales environment/culture
  • Sales Training and Development - sales process, sales methodology, sales approach, sales tools, sales expectations, sales tips, best practices, sales core competencies, role-play, relationship development, strategic account management, etc.
  • Coaching - bringing their own skills to the next level
When salespeople under perform, sales forces fail to meet their goals.  For many sales leaders, rather than identify the real cause of the problem, it's simply easier to ask for motivation, time, and/or territory training.  That's all well and good but none of those three topics, regardless of who is presenting them, ever address or solve the real problem.

Topics: sales culture, Dave Kurlan, sales management, Sales Coaching, Motivation, time management

Are Sales Tools the Solution?

Posted by Dave Kurlan on Mon, Aug 10, 2009 @ 21:08 PM

When Sales tools are used properly, they become tremendous solutions, for example:

  • your salespeople update their opportunities in your Sales Force Automation application of choice (mine is Landslide.com) in real time (a minute here, a minute there)
  • your salespeople create slides for presentations, proposals, webinars and demos
  • those in your company that blog use it to generate credibility, visibility and leads
  • other social networking, like the use of LinkedIn, Facebook and Twitter are also used to generate leads
  • email is used for updates but not in place of conversations that should take place on the phone

But how often do you observe your salespeople doing any of these things?

  • taking a couple of hours, during the day to update the pipeline
  • taking a couple of hours to work on a power point presentation they'll need next week
  • spending time using a social networking site to communicate with others
  • responding to emails that can wait until evening
  • doing something other than focusing on finding, moving and closing opportunities

When your salespeople focus and play with the tools instead of using the tools to support their selling efforts, the tools become part of the problem. Am I suggesting a 15-hour work day? No.  You need balance, you should spend time with your family.  But salespeople must do the work that doesn't involve interacting with their prospects, at times when they can't reach their prospects.

(C) Copyright 2009 Dave Kurlan

Topics: sales competencies, Dave Kurlan, sales, sales management, selling, Salesforce, Sales Force, crm, time management, sales tools

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About Dave

Best-Selling Author, Keynote Speaker and Sales Thought Leader.  Dave Kurlan's Understanding the Sales Force Blog has earned a medal for the Top Sales & Marketing Blog award for six consecutive years.  Dave's Blog earned a Bronze Medal in 2016 and this article earned a Bronze Medal for Top Sales Blog post in 2016. Read more about Dave.

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